Ko Awatea Centre

Ko Awatea Centre Management Office does not provide room configuration setup unless it is a formal booking for a formally quoted event. Room users may reconfigure the room to meet their requirements. At the end of the scheduled time, the client is responsible for restoring the room to its original configuration. Layout formats are provided in each room for reference.

Any rooms not returned to the configuration may incur charges at the discretion of centre management. Please follow the image displayed in the room.

For all staff please be advised that if you require time to set up and break down your meeting room, you must ensure that you book this time as part of your reservation. The Ko Awatea Centre often run back-to-back meetings so you do need to ensure you have enough time to reconfigure your room to your requirements.

Should you no longer require your meeting room, the notification must be submitted in writing to koawateabookings.generic@middlemore.co.nz, giving at least 24 hours notice.

If you require an accessible room to accommodate your meeting/training, please contact the Centre Management Office before your booking at (09) 276 0044 ext. 59681

This is to ensure your health and safety by allocating an appropriate room for your accessibility needs.

Equipment in our contemporary rooms includes:

• Short throw data projectors
• Electronic whiteboards
• PC
• Capability to plug in your own laptop (including MACs)
• Privacy film

Other equipment available for hire:

• Laptop Trolley
• Jabra Speaker
• Whiteboard kit
• Laptop Chargers
• Video-conferencing equipment
• Remote presentation mouse

Our staff are available to assist you with all your AV requirements.

In all teaching spaces, access to the Counties Manukau Health network is through the terminal server. However, you cannot access the Counties Manukau Health network on any computers in the shared space.

The technologies that we have in Ko Awatea can be used to fit a variety of applications and situations. If you have any queries or ideas about your event please contact Technology Help for assistance on ext. 59682 (CMDHB) or koawateatechhelp@middlemore.co.nz.

Basic Instructions for the training rooms: (not lecture theatre)

To use:

1. Turn on the projector using the control panel on the credenza ‘power on’ (You will need to wait until the red light stops flashing as this is the projector warming up).
2. If using the computer in the credenza place your thumb drive in the USB connector behind the screen then ensure PC is selected. (Remember to turn on the PC monitor).
3. The username is the name that appears when you first see the login screen (if this not displayed then hit the Esc key and this will appear). The daily password is the same as the wireless password posted on the digital signage.
4. If you are connecting a laptop, ensure the appropriate source is selected (Laptop VGA, Laptop HDMI). Also if you are playing sound through your laptop, connect the sound cable provided into the headphone connection on your laptop.
5. If you wish to use the DVD player then ensure DVD is selected and you can then use the play, pause, stop and forward/back functions on the control panel.
6. The volume dial controls the volume from any selected sound source.
7. At the conclusion of session press ‘power off’ and ensure the room configuration is reset.

The technologies that we have in the Ko Awatea Centre can be used to fit a variety of applications and situations. We also have a computer lab that can be booked out in advance, or we have communal computers located in the common area of the Centre.

You can connect to the Ko Awatea Wi-Fi with most Wi-Fi enabled devices. The Ko Awatea Wi-Fi network allows access to the internet and required resources to assist with learning activities. Connecting your wireless device will require the username and the password of the day, which can be requested via the Centre Management Office.

Our on-site catering services are currently under review. There are several catering companies that we can recommend for your event.

• Six Sixty Six 
• Serious Gourmet 
• Kawau

• Monday to Friday: 7am-5:30pm; Rooms must be vacated by 5:30pm sharp, unless otherwise agreed.
• After-hours bookings, including evenings and weekends are available to external bookings only* by arrangement. Additional charges will apply.
• For external bookings, use of meeting rooms will be charged by half day, or full day only.

You can now cancel any room bookings through your online booking account, however should you no longer require your meeting room on the day of, notification must be submitted in writing to koawateabookings.generic@middlemore.co.nz, alternatively you can contact the Team directly on ext. 59681 giving as much notice as possible.

Equipment and facilities available:

• Screens and whiteboards available in all rooms
• Projectors
• Catering
• PC workstations (Windows 10)
• Speakers
• Control panel to control AV inputs
• WiFi capacity
• AV connectors for laptops
• Access to kitchen facilities on ground floor with microwaves, hot and cold filtered water.
• Access to complimentary Wi-Fi and computer terminals in the Ko Awatea open space.
• Coin operated lockers.

Any lost/non-returned AV equipment, or for damaged equipment through negligence, the Ko Awatea Centre Management Office reserve the right to on charge the cost of replacement, at a minimum charge of $200.

As the Ko Awatea Centre is situated within the hospital, it operates a strict no-alcohol policy. Please do not bring any alcohol into the building. 

There are limited carparks at Middlemore Hospital. Please consider using public transport.

Parking is charged by the hour at Middlemore Hospital. If driving, please car share where possible.

The closest carpark to the Ko Awatea Centre is Carpark 4.

The bus stop and train station are located outside the Galbraith Building entrance of the hospital, which is on Hospital Road. Once in the main entrance, follow the Rainbow Corridor to the Ko Awatea Centre, using the wayfinding boards for directions.

Please ensure you follow all instructions and directions provided to you by the Ko Awatea Centre Management team, ensuring that all attendees are aware of these instructions. Signage and workplace specific instructions will be pointed out to you on arrival.

If you observe an unsafe act or hazard, please report the issue immediately to the Ko Awatea Centre Management Office. 

For staff, please utilise the Safety-First application to raise an Incident report. 

n the event of a medical emergency, please advise the Ko Awatea Centre Management team immediately. If no assistance is available, locate the nearest internal telephone and dial 777 providing as much detail as possible.

If you see a fire:

1. Report the fire immediately to emergency services:
   • Dial 777 from the nearest internal telephone; or
   • Dial 111 from a personal mobile; or
   • Dial 5777 from a Counties Manukau Health allocated mobile 
2. Activate the nearest fire alarm – push and break the cover to activate.
3. Evacuate the building via your nearest fire exit and assemble at the identified assembly point.

If you hear the fire alarm:

1. Evacuate the building immediately via your nearest fire exit and assemble at the identified assembly point. Push to break the fire alarm cover (Manual Call Point) to release the fire door.
2. Stay with your colleagues (unless otherwise informed) and follow all Fire Warden instructions.
3. Please advise a Fire Warden of any colleagues that are missing.

Counties Manukau Health has a strict no-smoking policy. Smoking and vaping is not permitted in any area of the facility or grounds. Failure to adhere to these rules may result in you being escorted from the site.