Privacy Statement – Expression of Interest and Selection Process

Health New Zealand | Te Whatu Ora is using a redeployment portal to manage an Expressions of Interest (EOI) process for kaimahi whose positions are significantly affected as a result of the Simplify to Unify Change.

The redeployment portal is used by kaimahi to submit EOIs for positions which have been created by the change process or, alternatively, currently vacant roles which have been made available for redeployment.  The portal will also be used by People and Culture teams to manage the EOI process.

This privacy statement below outlines for our kaimahi how we may collect, use, store and share personal information in this redeployment portal in accordance with the Privacy Act 2020.

Privacy statement 

We may update this privacy statement from time to time. Please check this privacy statement regularly for modifications and updates. This privacy statement was last updated on 3 July 2023.

As part of the EOI process we may collect the following personal information:

• Your full name
• Your preferred name
• Your email and phone number
• Any information you have included on your CV/Resume
• Any other document you submit in support of your EOI e.g. evidence of any qualifications or certifications required for the position you wish to be considered for.
• Which positions you are interested in being considered for
• Your responses to the online EOI form

By choosing to participate in the EOI process, you agree to provide the information requested when completing your EOI submission using the redeployment portal.

This information is held by Te Whatu Ora – Health New Zealand.

We may use personal information for the purposes of redeployment and recruitment processes, including:

• Deciding on your redeployment options for new positions at Health New Zealand | Te Whatu Ora.
• For placement into new or vacant roles
• Verifying and/or validating the information collected during the EOI process.
• To correspond with you.
• For the ongoing management of your employment contract.
• To provide assistance to employees with disabilities on request.

We may share your personal information internally with those directly involved in the EOI process including members of the EOI and selection team, the change and workforce transition team, Health NZ hiring managers, panel members and administration staff.

We may share your information with external people or agencies for the purposes of managing your submissions, for reporting on the status of submissions and on the status of the EOI process. This may include:

• KPMG
• PeopleScout

We only keep your personal information for as long as required for the purposes outlined in this privacy statement and in accordance with the law.

We take reasonable steps to ensure your personal information is protected against loss, unauthorised access, use, modification, disclosure, or other misuse.

You have the right to access any information we hold about you and ask us to correct it if you think it is wrong.  To access any personal information held by us, or if you wish to correct your information, please email eoiandselectionteam@health.govt.nz

When making a request to access or change your information, please include:

• your name
• contact address (email or postal)
• contact phone number
• details of the information you want or want to correct - this needs to be as clear and specific as you can make it. We may ask you for more details.

Please note that before we can provide you with your information or make any changes we need to be satisfied about your identity. To do so, we may need to ask you further questions or to view identification which establishes your identity.